The documentation and recording of the collection is a necessity, because it guarantees its safety, and records the information, which is linked with the objects, so that it will be easily accessible in the future, as well as the present. Modern technologies offer much greater capabilities for the documentation, retrieval, maintenance and networking in order to exchange information.
The digitalisation of the museum’s collection was completed in 2003. Its system does not follow one of the internationally established prototypes, but is instead a simple database, adapted by the personnel themselves to cover the Museum’s documentation needs. The information fields include the artifact’s number, the date of its acquisition, the thematic category it belongs to, the main materials it is made of, its description and dimensions, its origin, its condition. Also, the way it was acquired, its donor or seller, its possible connection to other items of the collection, the number of other exhibits of the same category, its connection to the photographic archive, archival notes and conservation notes.
This database is both flexible and easy to use, and will be further enriched with more fields, such as bibliographical references and participation in temporary exhibitions or other events.